FleetMS
VOL.IV · ISS.02APR 2026 · KUALA LUMPUR
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// FLEET OPERATIONS · DISPATCH SOFTWAREHQ — PETALING JAYA·EST. 2026

The fleet,
on schedule.

FleetMS is the dispatch, maintenance, cost, and asset system for SMB owner-operators in chauffeur and HVAC. Built around the WhatsApp message a driver already replies to, not a new app you have to make them install.

DISPATCH BOARD · 28 APRIL 202614 JOBS · 5 DRIVERS · 0 CONFLICTS
TIMEFROMTODRIVERPLATESTATUS
08:15Bangsar→KLCCAhmad RazifWKL 1234CONFIRMED
09:00Mont Kiara→KLIA T1Hafiz JohariWPL 5678EN-ROUTE
11:30Subang→Pavilion KLFaizal IdrisWRG 3344CONFIRMED
13:00KL Sentral→PutrajayaRazif AminWQM 9012PENDING
15:30TTDI→KLIA T2——UNASSIGNED
// MODULE
Dispatch
WhatsApp-confirmed in one tap.
// MODULE
Maintenance
Service intervals before they catch you.
// MODULE
Cost tracking
Every fuel, toll, repair, attributed.
// MODULE
Asset registry
Every plate, key, and chassis logged.
// OPERATING
IN PRODUCTION
Klang Valley Limo
Cool Air HVAC
PJ Express
KL Chauffeur Co.
Borderless Freight
TTDI Movers
AeroLink Sdn
// THE WAY IT WORKS

One job.
Three taps.
One reply.

We watched a hundred dispatchers before we built FleetMS. The good ones already had a system — a clipboard, a wall calendar, and a WhatsApp group. We just digitised the parts that mattered.

01
// INTAKE
Job comes in
A booking lands. Phone, email, WhatsApp, web form — they all funnel into the same inbox. One row per job.
02
// MATCH
FleetMS suggests a driver
Sorted by availability, vehicle type, and last drop-off proximity. The dispatcher doesn't hunt; they confirm.
03
// DISPATCH
Dispatch by WhatsApp
The job goes out as a WhatsApp message in a thread the driver already uses. No new app. No login.
04
// CONFIRM
"OK boss"
Driver replies, the job flips to confirmed, the audit trail stamps the time. The dispatcher moves to the next row.

The modules.

// 5 STABLE · 1 IN BETA
01
Dispatch
Live calendar of every job, every driver, every vehicle.
02
Maintenance
Service intervals by mileage and date. Cost ledger per vehicle.
03
Cost tracking
Fuel, tolls, repairs, driver pay — attributed to the vehicle and the job.
04
Notifications
WhatsApp by default. Audit trail of every dispatch and reply.
05
Asset registry
Every plate, every chassis, every spare key — logged.
06BETA
Real-time GPS
Live position, geofences, trip replay. Coming Q3 2026.
// FIELD NOTE · COOL AIR HVAC
“Three WhatsApp groups,
a clipboard, and a very
tired dispatcher.
FleetMS replaced
all of it in eleven days.”
SH
Suresh Haridas
Operations Manager · Cool Air HVAC, Klang Valley
vans live on FleetMS
22
time spent dispatching
−38%
spreadsheets retired
6 → 0
from signup to full rollout
11 days
// FAQ

Asked often.

Do my drivers need to install an app?

No. Dispatch goes out as a WhatsApp message; drivers reply in the chat they already use. There's an optional driver app for live ETA and proof-of-delivery, but it isn't required.

How long does setup take?

Most operators are running their full fleet in under two weeks. Importing vehicles and drivers from a CSV takes about 20 minutes.

Does FleetMS work for HVAC and field-service teams?

Yes. The dispatch model is the same. We have customers in chauffeur, HVAC, last-mile, and small-cargo logistics.

What about real-time GPS?

Live GPS is rolling out through Q3 2026. The other five modules are stable today.

How is FleetMS priced?

Per active vehicle, per month. No per-driver charge, no setup fee. SMB operators typically pay between RM 35–55 per vehicle.

Run the
whole fleet
from one screen.

Twenty-minute demo with the founders. We import your vehicle list and drivers live on the call.

Book a 20-min demoTalk to sales